Under the overall guidance of the Sustainable Growth and Resilience (SGR) and Democratic Governance/IBM Portfolio Analysts and direct supervision of designated supervisors, the Programme Associate supports to effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO as required for resolving complex finance-related issues and exchange of information.

 

Summary of Key Functions:

1. Support to management of the CO programme
2. Administrative support to the Programme Unit
3. Support to resource mobilization
4. Facilitation of knowledge building and knowledge sharing

 

1. Provides effective support to management of the CO programme focusing on the achievement of the following results:

• Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the executing agencies on routine implementation of projects.
• Presentation of information for audit of NEX projects, supports implementation of audit recommendations.
• Compilation, analysis and summary of data pertaining to programme areas of project management.  Maintenance of records, documents and work plans for the monitoring of project implementation. 

       2. Provides administrative support to the Programme Unit focusing on achievement of the following results:

• Quality control of the supporting documents for payments, review of projects financial reports.
• Contribution to programme communication strategy implementation and awareness raising activities.
• Preparation of written materials, briefing notes, official letters, minutes/notes and follow up as required.
• Ensures proper management of projects in Atlas, from proposal creation till project operational closure status, maintenance of award and project status, budget formulation and revision.
• Review of project budget proposals at the stage of project formulation, budget revisions, checking on budget utilization and allocations.
• Support in maintaining updated programme pipeline in ATLAS and respective documents
• Regular update and maintenance of projects’ monitoring data and reporting in ATLAS and the Corporate Planning System (including logs update and quality assurance).
• Coordinate provision of inputs to update programme/project data on UNDP website.
• Coordinates organization of seminars, press conferences, workshops, board meetings and other public campaign.
• Support with translation of relevant communication, letters, brief reports, etc.
• Monitor the procurement and recruitment plans of projects.
• Perform other duties as required.

       3. Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile.
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
• Support to fostering and strengthening partnerships and cooperation with programme stakeholders, relevant international organizations, international and local financial institutions, state institutions and CBOs/NGOs

      4. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results 

The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies.  Accurate analysis, data entry and presentation of information ensure proper programme implementation.

 

Functional Competencies:             

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of donor information
• Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

• Documents and tracks innovative strategies/best practices/new approaches
• Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Level 1.1:  Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

 

Education: University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences.

Experience: 4 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requrements: Fluency in English and Armenian.

 

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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