Aurora Dialogues and Humanitarian Index Project Manager at at IDeA Foundation

Source: www.idea.am

Start Date: ASAP

Duration: Until June 30th, 2017 with contract prolongation opportunity and 3 months of probation period

Location: The position is primarily based in Yerevan, Armenia with travel possibility

Job Description:

The main areas of responsibilities include:

• Aurora Dialogues project coordination: coordinates and provides support to Aurora Dialogues project (incl. academic dimension development and coordination and stakeholders relationship management)
• Humanitarian Index project coordination: coordinates and provides support to Humanitarian Index project (incl. academic dimension development and coordination)
• Aurora Prize Award Ceremony and Special Events (April 21-24 events) support: provides necessary support as a coordinator.

Job Responsibilities:

Aurora Dialogues project coordination

• Coordinates the Aurora Dialogues project at each of the key stages:
  • Development of a preliminary program and a list of potential speakers, moderators and other contributors
  • Final confirmation of the speakers, moderators and the conference’s content
  • Launch of a dedicated section at www.auroraprize.com
  • Distribution of the briefing materials (including Aurora Humanitarian Index)
  • o The conference brochure preparation and print out
• Schedules internal and external meetings and calls, being responsible for preparation of all necessary materials and presentations as well as for distributing meeting minutes in a timely manner
• Coordinates development of the Aurora Dialogues related materials (e.g. programs, presentations, brochures, information packs and etc.) and keeps them updated in the project’s shared folder
• Communicates with the Aurora Dialogues project partners and consultants.

Humanitarian Index project coordination

• Coordinates the Humanitarian Index project at each of the key stages:
  • Research proposal preparation, consultation with potential partners
  • Selection of a partner(s)
  • Debrief and formulation of the Index framework and scope
  • Index questionnaire development
  • Programming of survey and launch of field work
  • Preliminary results discussion
  • Review and packaging of the Index
  • Finalization of Index and deliverables
  • Publication and distribution
• Schedules internal and external meetings and calls, being responsible for preparation of all necessary materials and for distributing meeting minutes in a timely manner
• Communicates with the Humanitarian Index project partners and consultants.

Within both projects focuses on academic stakeholders’ relationship management

• Manages and develops of relations with the global humanitarian stakeholders, focusing on the professional academic community (institutions and research centers)
• Communicates proactively with Academic stakeholders, ensures timely response to any inquiries.
• Identifies potential partners and manage relations

Aurora Prize Award Ceremony and Special Events

Before and at the time of April 21-24 Aurora events:

• Provides support as a coordinator for the Aurora Dialogues participants and Humanitarian index partners, including commutations with assigned key stakeholders, responding to their inquiries, sending follow-up letters and relevant materials, insuring the receipt of invitations and the event program, following up and encouraging their attendance, assisting with registration and etc
• Tracks incoming inquiries from the abovementioned guests at the general Aurora email [email protected] and Aurora Prize Ceremony email box [email protected] and coordinates timely response
• Collaborates with the event team on the guest relationship management, including logistic coordination and distribution of the invitations and programs for the abovementioned category of guests
• During the Aurora events coordinates of one of the groups of guests and ensures their appearance at events hosted by Aurora Humanitarian Initiative.

REQUIRED QUALIFICATIONS:

• At least a Bachelor’s degree in a relevant field
• 3-5 years of experience in PR, Marketing, event or project management; international work or academic experience is a must
• Superior managerial skills, ability to influence and engage direct and indirect reports
• Result oriented with the ability to multi-task and work cross-functionally
• Excellent relationship and communication skills
• Ability to work as part of the team, while being self-motivated
• Excellent organizational skills and attention to detail
• Excellent knowledge of English both oral and written is a must, knowledge of Armenian or Russian is desirable
• Proficiency in MS Office

Application Procedure:

All interested candidates are kindly requested to submit their CVs by e-mail to [email protected]. Please indicate the title of the position “Aurora Dialogues and Humanitarian Index Project Manager" in the subject line of your e-mail. IDeA Foundation is grateful to all interested applicants; however, only shortlisted candidates will be contacted for the interview.

ABOUT IDeA FOUNDATION:

IDeA (Initiatives for Development of Armenia) Charitable Foundation was established by the entrepreneurs and philanthropists Ruben Vardanyan and Veronika Zonabend. The Foundation focuses on programs which achieve tangible socioeconomic development and assist Armenia in transition from the survival model to the prosperity model. IDeA is committed to promoting social entrepreneurship in Armenia through investments in long-term, non-profit projects, as well as ensuring their sustainability.

Application Deadline: 20 November 2016