Vacancy Announcement: Administrative Assistant at Austrian Development Agency (ADA)

The Austrian Development Agency (ADA), the operational unit of the Austrian Development Cooperation (ADC), is looking for a national Administrative Assistant (m/f, full time, locally contracted) for the project “Organic Agriculture Support Initiative – OASI” in Armenia.

This position is based in the ADC project office in Yerevan. Under the direct supervision of the Finance and Administration Manager, and the overall supervision of the OASI Project Team Leader, the Administrative Assistant will perform the following functions for the project:

• Carry out logistical and administrative tasks for the implementation of the Project;

• Provide administrative and logistical support for the organization of events, meetings, seminars, round tables, conferences and site visits;

• Support, create, develop and assemble event, meeting, and conference materials, including press releases, maintain media directory;

• Update and add new content to social media platforms;

• Support and track communications with external partners;

• Maintain office supply inventories;

• Support the project team in creating, editing and translating documents and presentations;

• Make travel arrangements for the project staff, contracted experts and meeting attendees, including arranging cost‐effective travel connections, hotel reservations, local transportation and insurance and preparing all necessary financial documentation;

• Proofread and prepare clean copy documents including correspondence, reports, drafts, memos and emails;

• Assist the project team in the process of preparing, publishing and awarding tenders;

• Perform a variety of clerical and secretarial tasks, including maintaining project staff travel/activities calendars, scheduling meetings and appointments for the members of the project team, taking notes and preparing minutes of meetings, compiling monthly reports, making unofficial translations in relation to the project activities, etc.;

• Carry out any other duties as required by the Supervisor.

Necessary Qualifications

• University degree in a relevant field;

• At least 3 years of professional experience in a similar position in an international environment;

• Good knowledge of modern office procedures;

• Proven experience in translation/interpretation (AR‐EN) would be a major asset;

• Computer literate with practical experience in Microsoft applications;

• Excellent written and oral communication skills in English; German would be an asset;

• Excellent inter‐personal/social and communication skills;

• Ability to work in a multinational and multicultural environment;

• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

How to apply

The assignment is scheduled to commence on 15 September 2016. The duration of the initial contract is for one year with a possible extension subject to subject successful performance.

If you wish to apply for this position, please submit your written application including cover letter, CV and other relevant documentation in English language by 31 August 2016 the latest at [email protected]

Women are particularly encouraged to apply. All applications will be treated with the strictest confidence. Please note that only short listed candidates will be invited for an interview.